Retreat Season Help & FAQs— Updated January 9, 2019
Our group is interested in renting, where do we start?
Your first step is call the camp at 360-829-0311 or email us at email@example.com and contact our Guest Services Coordinator. Our coordinator can discuss availability, provide a price estimate and answer all your questions about the facility. We strongly encourage you to book a tour of the camp. This will give you a chance to see the camp in person and discuss the details of your event. Once you are ready you will be asked to submit a contract and a deposit to hold your date.
How many people can your facility accommodate?
Our facility can sleep up to 300 people with RVs and tents that number is over 400. Our largest meeting space can hold 500 people. The dining hall can serve just over 200 people, however the gym can also be set up for food service.
Do we need to provide insurance?
Your group must provide Sunset Lake Camp with proof of insurance naming Washington Conference of Seventh-day Adventists as additional insured prior to arrival.
Do you provide food services?
Our Le Cordon Bleu trained chef provides fully customizable meal service at multiple price points for each rental group. The vegetarian menus are locally sourced and made-from-scratch. Each meal is priced per plate and served buffet style. We can accommodate special dietary need such as lactose intolerant or gluten free. Contact the camp to talk with our Food Service Director for more information.
Can we cook for ourselves?
Some groups may have the option of cooking for themselves. Please discuss this with the guest services coordinator. A kitchen use fee will be assessed. Because of county regulations each person working in the kitchen will need to provide a copy of their food handlers permit. Menus will need to be submitted to our food service director for approval and you will need to pay for our food service director to be on site during to provide active managerial control.
What activities are available during Retreat Season?
See our activities page HERE for more details. SSL offers a wide array of options. Please be aware that some activity options have extra fees and are contingent on the availability of contract staff to run them. At no time is swimming allowed without the presence of a SSL trained lifeguard. Please arrange activities in advance.
What AV equipment is available?
All our meeting rooms have sound systems and projection capability. The gym has a portable stage and backdrop that can be rented for a fee. Please discuss with our Guest Services Coordinator what your needs are.
As a Seventh-day Adventist Camp are there limits to what we can do on Saturdays?
As Seventh-day Adventists, we believe in the Biblical Sabbath and celebrate it from Friday night sundown to Saturday night sundown. At Sunset Lake we strive to make the Sabbath hours a time of joy, rest, reflection, and peace for all who come through our gates. To allow our staff to enjoy this special day, we refrain from offering staff facilitated activities such as the zip-line, team building, and swimming. A camp host will be on duty throughout the weekend to serve you in any way possible. Canoes will be available throughout the weekend. The Sabbath hours are a great time for your group to host activities that focus on nature, community and group building and spiritual development. If you have more questions, contact our guest services coordinator.
Can we serve alcohol or smoke on the facility?
SSL is a smoke and alcohol free facility. Thank you for respecting this policy.
Will someone be on site during our event in case there is a problem?
Throughout you event a camp host will be available 24 hours a day. He or she will check with you at meal times and meeting times to make sure all is running smoothly. The host is available by radio any time of the day.
How much cleaning are we expected to do?
Your camp use fee covers the cost of cleaning. We ask that you clean your meeting areas, sweep your cabins and take out the trash. We’ll handle the rest. If any part of our facility is not cleaned to your standard, let us know. We’ll be happy to make it right.
What if we need to cancel?
Cancellations must be made 6 months prior to your arrival date in order to be eligible to have your deposit refunded. Cancellations made less than 6 months in advance, will result in the forfeiture of the Guest Groups entire deposit. A change in the reservation date within 6 months of event date results in a $100 fee. Any cancellation 30-16 days before the event will result in a bill equal to 50% of the estimated cost for that event based on an average of the group’s estimated size, provided in this contract. If a cancellation occurs within 15 days of the event, a fee totaling 75% of the payment will be billed.